Job Description

Ascend Rehab Services, Inc. is a well-established, reputed, and industry leader as a health care service provider in the East Bay. Ascend is a woman-driven, passionate pediatric therapist-driven company making a difference for special needs children and their families.

We seek a highly organized and detail-oriented Program Administrative Assistant to join our team. The successful candidate will be responsible for handling various admin roles, managing multiple projects, scheduling appointments, coordinating events, managing emails, partnering with HR, the director, the therapist team, and supporting staff on the field.

- This is an onsite position in Union City, CA 94544 (5 days a week)

Background in Scheduling, Administration, and Healthcare is a plus!

If you are looking for a fun, fast-paced, diverse, enterprising, and exciting work environment that strives for an excellent work-life balance and has communication and multi-tasking skills, join our expanding team!

Responsibilities:

• Completing admin duties and meeting minutes, including scheduling appointments/ working with therapists, answering calls, and responding to emails.
• Managing schedules.
• Coordinate complex scheduling and calendar management, as well as content and flow of information to case managers.
• Provide administrative and office support, such as typing, dictation, spreadsheet creation, and maintenance of filing system and contacts database.
• Maintain professionalism and strict confidentiality with all materials.
• Maintaining online documents, filing reports, and updating records.
• Juggling various projects simultaneously, prioritizing tasks, and meeting deadlines. Supporting the director and therapist team in day-to-day responsibilities.
• Being a team player and collaborating with other teams across the organization.
• Ensuring precision in data entry and adherence to established protocols.
• Demonstrating strong attention to detail and recognizing its significance.

Job Type: Full Time position

Benefits:

• 401(k)
• Dental Insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday
• 40 hours per week.

Experience:

• Administration: 2 year (Required)
• Scheduling: 2 year (Required)
• Project Coordination: 1 year (Preferred)
• Bilingual in Spanish (Preferred)

If you meet the qualifications listed above and are interested in joining our team, please submit your resume highlighting your relevant experience. We look forward to reviewing your application!

Job Type: Full-time

Pay: $25.00 - $28.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Education:

• Bachelor's (Required)

Experience:

• Administrative: 2 years (Required)

Language:

• Spanish (Preferred)

Work Location: In person

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