Job Description

Correspondence Specialist at Navient summary:

A Correspondence Specialist at Duncan Solutions is responsible for retrieving, processing, and sending all forms of incoming correspondence while ensuring timely and accurate responses to client communications. This role involves categorizing client communication, maintaining a reliable system of record, and adhering to federal and contractual guidelines. The position requires strong analytical skills and the ability to work effectively in an administrative role within a tolling and parking management company.

Duncan Solutions, a wholly owned subsidiary of Navient, is a full-service tolling and parking management company and a leading provider of business processing services to government clients, including citation processing, debt collection, and integrated parking and tolling customer service.

We are currently seeking a Correspondence Specialist for retrieving, processing, and sending all forms of incoming correspondence. Must research, analyze, verify, reconcile and perform appropriate account actions in a timely manner in accordance with established client guidelines. The position requires the ability to respond accurately, timely and compliantly to incoming correspondence.

This position be on-site at our Horseheads, NY location .

Job Responsibilities:

1. Customer Services

• Read and categorize all incoming client written communication
• Document the system of record with the information that was received from the customer
• Take appropriate action as directed by procedures and client guidelines to address the customer’s concern

2. Correspondence Processing

• Print, Count and sort all out going mail
• Date-stamp and document correspondence in the notes of the system of record
• Scan and index to the imaging system
• Archive correspondence in accordance with the company Record Retention policy

3. Research and Quality Reviews

• Use company/client approved search tools to locate consumer information in order to process incoming correspondence accurately and timely
• Actively make processing recommendations to management
• Methodical in verifying data elements (i.e., account numbers, names, phone/fax numbers)
• Gather documentation for audits, client inquiries, or internal customers
• Use all resources available to resolve work items in an efficient manner. 
• Report all issues that arise with any system to your supervisor immediately.

4. Meet Productivity and Quality Standards

• Complete a required number of work items per day to maintain service levels
• Quality is essential as there are federal & contractual guidelines to adhere to.
• Maintain accuracy of the customer’s account in the system of record detailing who sent correspondence, the reason for the correspondence, the actions taken as a result of the correspondence and any other pertinent points of interest

5. Training, Security, and Documentation

• Comply with the clean-desk policy and use shred bins to discard documentation that may contain Non-Public Information
• Complete required and optional training courses within the established timeframes
• To provide the best service in maintaining the accounts will involve being cross-trained to meet business needs.
• Constantly keep abreast of new information pertinent to maintain accounts accurately. Keep all training documentation organized to effectively use them for reference and guidance
• Create, update, and maintain the Training Aides / SOP (Standard Operating Process) documents to ensure they remain current, detailed, and organized in the manner that complies with the corporate requirements

MINIMUM REQUIREMENTS :

• 6 months’ prior work experience
• Basic math
• English grammar and composition

PREFERRED QUALIFICATIONS :

• Minimum of 6 months’ experience in the collections industry or in a clerical/administrative environment
• Mailroom experience is preferred, either internal or external.

All offers of employment are contingent on standard background checks. Navient and certain of its affiliated companies are federal, state and/or local government contractors. Should this position support a Federal Government contract, now or in the future, the successful candidate will be subject to a background check conducted by the U.S. Government to determine eligibility and suitability for federal contract employment for public trust or sensitive positions. Positions that support state and/or local contracts also may require additional background checks to determine eligibility and suitability.

EOE Race/Ethnicity/Sex/Disability/Protected Vet/Sexual Orientation/Gender Identity. Navient Corporation and its subsidiaries are not sponsored by or agencies of the United States of America.

Navient is a drug free workplace.

Keywords:

correspondence specialist, data processing, customer service, administrative support, communication management, quality assurance, account management, tolling services, collection processing, client relations

Job Tags

Contract work, For contractors, Work experience placement, Local area, Immediate start,

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