Senior Administrative Assistant, International & State Government Affairs Job at AbbVie, North Chicago, IL

a3REcThnU3MxQVdmSGQ4UWZhcFlXa3lKL2c9PQ==
  • AbbVie
  • North Chicago, IL

Job Description

Company Description

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at . Follow @abbvie on Twitter , Facebook , Instagram , YouTube and LinkedIn .

Job Description

Responsible for all administrative functions for the International Government Affairs (IGA) and State Government Affairs (SGA) teams: answering phones, calendar management, scheduling travel and facilities requests, processing expense reports, meeting/event planning, maintaining distribution lists, and preparing documents or presentations from source materials, handling teleconference, acting as a liaison for remote access issues and supporting ad hoc projects.

This position is based in North Chicago, IL.

Responsibilities:

  • Provides advanced administrative support to the Vice President of International Government Affairs and the Vice President of State Government Affairs and their leadership teams. May provide backup support to other staff as needed.
  • Monitors and prioritizes executives' emails, highlights actions, and routinely authors responses.
  • Coordinates and maintains departmental files, as assigned, in compliance with corporate and legal guidelines.
  • Follows company purchasing and other established procedures.
  • Uses intermediate to advanced software skills to perform assigned work. Uses and understands Microsoft Office Suite and other business-specific software, including Corporate Travel website and other programs.
  • Coordinates new employee office setups and onboarding.
  • Professionally interacts with high-level executives.
  • Consistently handles confidential or business-sensitive information.
  • Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements.
  • Proactively identifies and resolves scheduling conflicts.
  • Processes reports and applications as needed, including expense reports.
  • Assists in organizing internal and external meetings and facilitate any supporting materials, catering, and other needs required for set meetings.
  • Provides support to the International Government Affairs and State Government Affairs functions across requested priority projects.
  • In coordination with the Vice Presidents of International and State Government Affairs leadership, assists in organizing meetings, including drafting agenda, organizing meeting materials and resources and coordinating any catering/meal needs.
  • Works cross-functionally across multiple departments to ensure team IT and system needs and requirements are addressed.

Qualifications:

  • Minimum 3 years of administrative assistant related experience. High School diploma or equivalent.
  • Experience providing support to a VP level or equivalent.
  • Intermediate to advanced knowledge of Microsoft Office 365 (Outlook, PowerPoint, Word, Excel, Teams, SharePoint, and OneDrive), Kofax Power PDF/Adobe Acrobat, and an understanding of business processes and requirements.
  • Self-starter able to effectively operate and perform role with general instruction.
  • Builds strong relationships with peers and cross-functionally with partners outside of the assigned group as necessary to enable effective and efficient team operations.
  • Team-oriented, can-do attitude, and desire to be a productive contributor to the overall organization.
  • Learns quickly and can change course quickly when needed.
  • Open to suggestions and innovation for improvement.
  • Professional demeanor and ability to maintain confidentiality.

Additional Information

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law:

  • The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.
  • We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.
  • This job is eligible to participate in our short-term incentive programs.

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law.

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives, serving our community and embracing diversity and inclusion. It is AbbVie’s policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a protected veteran, or any other legally protected group status.

US & Puerto Rico only - to learn more, visit

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

Salary: $25.1 - $45.3

Job Tags

Holiday work, Full time, Temporary work, Local area,

Similar Jobs

La Quinta Inn & Suites , Mesa West

Laundry Worker Job at La Quinta Inn & Suites , Mesa West

 ...clean and sanitary experience for hotel guests? You might be a great fit to join our team! We're hiring a reliable and enthusiastic laundry attendant who is comfortable talking with guests and will make them feel at ease. Our laundry attendants perform a variety of... 

MEDSTAR HEALTH

Lactation Consultant - Relocation Offered! Job at MEDSTAR HEALTH

 ...client and community needs. Cooperate with WIC efforts in breastfeeding promotion. Liaisons with other hospital-based Lactation Consultants. Maintains ILCA and CLCA membership, meetings and positions of responsibility. Participates in area conferences or projects I cooperation... 

Pacific Life

Derivative Operations Manager Job at Pacific Life

 ...to our mission of innovating our business and creating a superior customer experience. Were actively seeking a Derivative Operations Manager to join our Investment Operations Team in Newport Beach, CA. This role can be on-site or hybrid. Will consider fully remote... 

High Power Technical Services

Smart Home Technician Job at High Power Technical Services

 ...Services, the Regional Service Provider for DISH Network in Kentucky, Indiana, and Ohio is currently accepting applications for Smart Home Technicians. Smart Home Technicians are responsible for the installation and service of: DISH Network satellite video equipment... 

Avera Clinic Division

Registered Nurse (RN) - Clinic Admin Job at Avera Clinic Division

 ...Join the RN Nursing team at Avera! Love Where You Work: Work at Avera where current employees rate their satisfaction at 94%. Join a team where the career opportunities are endless. Culture: Be part of a multidisciplinary team built on teamwork, with compassion...