Job Description

School Secretary - Whittier Community School

Under general supervision, performs clerical and secretarial support for a Minneapolis Public School - elementary or middle school site; provides information and assistance to MPS staff, students and clients; resolves operational issues, using knowledge of the operations and policies of MPS.

Essential Functions:

• Provide clerical and standard secretarial support for the School Principal; perform administrative support duties and work independently, and make appropriate decisions based on experience.
• Collect data and report information; maintain accounts for budget, grant funds, purchasing, payroll, timekeeping, transportation, enrollment, attendance, registration, and records requests.
• Keep daily attendance records for staff and records of overtime and compensation time; assists with managing timekeeping records and payroll reporting; secures substitutes to cover classrooms.
• Maintain computer database and files; enter data; research electronic and paper files, records, and documents; review and update statistical information, reports and technical documents.
• Order, receive and distribute supplies and equipment. Monitor school security system, lock and unlock doors, and manage key controls.
• Provide customer service, information and assistance to MPS staff, students, parents, visitors and others having business with MPS; coordinate communication at school site; explain MPS rules, policies and procedures.
• Access MPS files, and locate information for clients, staff, local agencies and others as authorized; prepare and distribute school calendar, information packets and other communications.
• Apply judgment and knowledge of the operations of the school to resolve problems and make work process decisions; refer matters requiring policy interpretation to supervisor for resolution.
• May coordinate, prioritize, cross-train and review work of clerical and support staff.
• Coordinates all student transportation.

Knowledge of:

• Applicable policies, procedures and regulations covering specific areas of assignment.
• Specialized MPS and state agency software applications and network operating environments.
• Customer service principles, protocols and methods.
• Local community resources and community services programs.
• Principles of record keeping and records management.
• Professional standards for business correspondence, writing, spelling and grammar. Business and personal computers, including spreadsheet, word processing, and database software applications.
• Preferred knowledge of MPS organization, operations, policies and procedures.

Education:

High School Diploma or GED equivalent AND 3 years of office administration and computer experience in a public school district or an equivalent combination of education, training and experience.

Commitment to Diversity: Diversity is one of Minneapolis Public Schools core values and is essential to our goal of putting children first and making them college-ready. Diversity of our workforce provides us with a competitive advantage and allows us to better understand, communicate with and educate our diverse student body. Minneapolis Public Schools will not deny anyone the opportunity for training or employment because of race, color, creed, religion, national origin, gender or gender identity, marital status, status with regard to public assistance, disability, sexual orientation, age, family care leave status, or veteran status. Minneapolis Public Schools strongly encourages diverse candidates to apply.

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