Job Description

Position School Receptionist/Secretary – Middletown Education Center – Middletown, NY Company Overview Abilities First, Inc. has been making a difference in the lives of people with developmental disabilities for almost sixty years. We offer a wide variety of services including school and preschool programs, day habilitation, residential habilitation, community habilitation, and employment services. Equal Opportunity Employment Abilities First recognizes the value of diverse experiences, identities, and backgrounds and does not discriminate in hiring. We are inclusive, welcoming, and supportive of people of varying abilities, races, ethnicities, religions, socio‑economic status, gender and gender identities. Abilities First is proud to be an equal opportunity employer. Schedule & Pay 32.5‑hour position, Monday‑Friday 8:30 am to 3:30 pm. Pay Rate: $16.70/hr – $18.00/hr Responsibilities Answer phones and greet visitors at door Assist with scheduling student tours, parent visits, and district visits Set up student files, maintain files as needed File paperwork as needed Record minutes for meetings as needed Ensure that office equipment and machines (telephones, copiers, fax machines, computers, printers, etc.) are in good operating condition Monitor and maintain all supplies for the program Create and submit PO’s for orders Maintain the financial records for petty cash Complete RS2 and SED4 reports Assist IEP Coordinator with obtaining scripts, scheduling, ensuring forms and reports are sent home to parents in a timely manner Submit maintenance requests through AFI maintenance connect Assist Principal with planning and coordinating school events Follow all agency policy and procedures and demonstrate continuous regard for personal safety and the safety of others Perform other appropriate job‑related activities as requested by your supervisor or as circumstances warrant Ensure all required trainings and certifications required are current and seek further support and training where needed Adhere to agency Standards of Conduct, which require all employees, consultants, board members, volunteers, and affiliates to perform their responsibilities according to ethical and legal standards with honesty, integrity, fairness, good faith and respect for others and the law Follow all agency policy and procedures and demonstrate continuous regard to personal safety and the safety of others Perform other appropriate job‑related activities as requested by your supervisor or as circumstances warrant Incorporate core concepts of person‑centered excellence by respecting people’s concerns and responding accordingly and use “teachable moments” to assist people in understanding and exercising their rights Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job. Have the ability to lift up to 50 lbs., bend, squat, bend the knees, pivot and grasp with both hands (in order to properly and safely perform the techniques taught in CPR/First Aid, behavior intervention techniques, and lifting and carrying techniques) Lift individuals by using appropriate techniques, including but not limited to usage of tools to assist, such as the Hoyer Lift Assist individuals in ambulation by providing physical assistance, including use of a gait belt or other equipment where necessary Have the ability to stand and walk for extended periods of time Have the ability to push, pull, and maneuver adults in wheelchairs Possess verbal and written communication skills, in English, to ensure adequate regulatory documentation Benefits Vacation, sick, personal, and holiday time off Health, Dental, and Vision Insurance options 403(b) plan with employer match Employer paid life insurance Tuition Reimbursement On Demand Payment – access your earnings as early as the next day Discounts with Verizon, AT&T, Royal Carting, etc. Requirements High school or Equivalency Diploma; Secretarial Curriculum and/or Business School preferred Bilingual with fluency in Spanish preferred Minimum of (2) years secretarial and/or clerical experience. Proficient with word processing, Excel, and database systems. A combination of experience and education which in the view of the employer qualifies the individual for the position will be considered Must have a current NYS driver’s license, free of moving violations; deemed acceptable by our insurance carrier #J-18808-Ljbffr Abilities First, Inc.

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