Job Description

JOB-10042793

Anticipated Start Date

10/7/2024

Location

Houston, TX

Type of Employment

Contract-to-Hire

Employer Info

Our client is a leader in the development and supply of Single-Point Mooring (SPM) systems and is engaged in research involving new and improved tanker mooring systems and associated components. Projects range from preliminary design studies to major engineering, fabrication, and procurement projects that include installation and commission. Projects supplied by the company include marine terminals for product import/export, turrets, tower yoke, and spread moorings for tanker-based floating production, storage and offloading (FPSO / FSO) systems installed in the water a depth ranging from 30 feet to 5,000 ft

Job Summary

We are looking for a dynamic individual with strong communication skills and a proactive attitude to be the welcoming face of our company. If you thrive in a professional environment, enjoy multitasking, and have a positive demeanor, we invite you to apply and become an integral part of our vibrant team. Embrace the opportunity to contribute to our success and create a lasting first impression for our visitors and employees alike!

• Answer Cisco Telephone System and direct to appropriate person.
• Make sure visitors sign in/out, create visitor badges, and communicate the intended person to see.
• Independently provides support for all company employees and visitors.
• Time management - Manage calendar and workday to ensure maximum time efficiency is achieved, anticipating, and initiating appropriate actions as required.
• This role is required to handle a wide range of duties, tasks and requests as well as anticipate the needs or issues of the company.
• Produce and assist with PowerPoint, Word, and Excel documents.
• Coordinate meetings with internal and external representatives, including arranging any hospitality and catering requirements with other administrative assistants.
• Admin Support for HR and other departments as required.
• Provide administrative support for recruitment activities; responsible for submitting requests for on-boarding forms to HR and building manager; act as liaison between HR, building manager and other supervisors when required.
• Coordinates with external vendors to receive and scan external invoices to appropriate accounting department.
• Coordinates with other administrative assistant’s lunch events and celebrations.
• Assists Building Manager and/or employees with resolution of issues associated with building services.
• Maintain the reception area clean and stocked with water and coffee supplies as needed

Skills Required

• Strong interpersonal and communication skills
• Ability to learn tasks quickly and become efficient in a short period of time.
• Ability to perform work with routine interruptions.
• Ability to handle confidential material and treat accordingly.
• Proactive, punctual, respectful, and self-motivated.
• Ability to multitask with attention to detail.
• Positive attitude with a high level of professionalism.
• Excellent organization skills.
• Strong computer skills are required with proven proficiency in all MS Office Products, SharePoint, Internet navigation, email, and general computer use.
• Professional office setting.
• Sitting for long periods of time.
• Computer use for long periods of time.
• Routine handling and/or awareness of sensitive or company confidential information, documents etc.
• Ability to work with a diverse and international group of employees, managers, clients, and visitors.
• Be able to lift and carry 5 lbs or more when needed.

Education/Training/Certifications

• Relevant education and a minimum of 1 years’ experience in the administrative field; or an equivalent combination of experience.

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