Job Description

About the Company

100x is seeking a highly organized and detail-oriented Project Coordinator to join our team. This entry-level position will support 100x Presents Producers across multiple events and projects, helping to ensure smooth planning and execution. This is an excellent opportunity for someone looking to launch a career in event production and operations with a company known for producing best-in-class live experiences.

About the Role

The Project Coordinator will play a crucial role in supporting the Project Management team with various tasks related to event planning and execution.

Responsibilities

• Support the Project Management team with administrative and operational tasks related to event planning and execution
• Assist with the creation, communication, and maintenance of project management timelines, run-of-show documents, budget tracking, and vendor tracking
• Coordinate vendor contracting
• Organize and maintain event files, documents, asana projects and internal system
• Coordinate department needs via advance platforms, assist with development and communication of these platforms
• Assist with staffing plan review, advance, and hiring
• Organize team calls and agendas
• Participate in internal meetings and take notes to track action items and deliverables
• Organize site visit planning, travel, and agenda
• Help with onsite event support, including setup, check-in, and general logistics
• Maintain a strong attention to detail and anticipate team needs
• Provide general administrative support to the Project Management team as needed

Qualifications

• Bachelor’s degree or equivalent experience in event production, hospitality, entertainment, or related field
• Excellent organizational and time management skills
• Clear and professional written and verbal communication
• Strong proficiency in Google Workspace (Docs, Sheets, Slides, Drive)
• Ability to manage multiple tasks in a fast-paced, deadline-driven environment
• Willingness to travel and work long hours during event execution
• A positive, proactive attitude and strong desire to learn
• Interest in live events, music, hospitality, and production a plus

Required Skills

• Excellent organizational and time management skills
• Clear and professional written and verbal communication
• Strong proficiency in Google Workspace (Docs, Sheets, Slides, Drive)

Preferred Skills

• Interest in live events, music, hospitality, and production a plus

Pay range and compensation package

Exposure to world-class event production across music, hospitality, and experience design.

Equal Opportunity Statement

100x is committed to diversity and inclusivity in the workplace.

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