Job Description

Project Clerk

JOB-10042411

Anticipated Start Date

9/30/2024

Location

Quemado , TX

Type of Employment

Contract Hire

Employer Info

They are North America’s largest and most respected construction and engineering organization. They take on important projects in every size. They are committed to conducting our business to the highest levels of integrity, ethics, and compliance with the law. The Company has sustained for nearly 130 years as an organization built on honesty and truthfulness. Their success allows us the opportunity to help others achieve their goals. They are committed to helping communities by involving Disadvantaged Business Enterprises, Minority Business Enterprises and Women Owned Business Enterprises on our projects. The Company has projects that involve all of the following business markets: Building, Industrial, Mining, Oil, Gas & Chemical, Power, Transportation and Water.

Job Summary

As a Project Clerk, you will provide administrative support to members of a specific project, department, and division while promoting teamwork and creativity by encouraging effective communication. This person should be motivated, possess exceptional written and verbal communication skills, and be proficient in various software systems such as MS Word, Teams, Excel, Share Point, and others.

• Manage open-shop craft requisition and support recruitment strategies and execution including workforce planning, staffing schedules and hiring.
• Set up and conduct weekly orientations to lead effective on-boarding process, including paperwork, applications, documentation and maintaining employment files
• Complete I-9s for craft hires and staff transfers (as applicable)
• Order and distribute craft hiring/ benefit packets
• Sorting and distribution of pay stubs
• Employee Performance policy documentation and maintenance
• Update HR and business reporting on an ongoing basis.
• Maintain required employment posters and affirmative action binder.
• Provide clerical and administrative support for multiple departments.
• Greet visitors, organize and arrange meetings, report generation, data entry, SharePoint management, schedule conference rooms and set up catered meals.
• Prepare outgoing mail and correspondence, including e-mails and faxes.
• Provide reception support.
• Coordinates and arranges meetings, prepares meeting agendas, assists with setup/cleanup, and creates PowerPoint presentations as requested. 
• Acts as the first point of contact for employee questions regarding policies, procedures, and resources on the project.
• Assists with new hire onboarding processes, forms, and documentation.
• Manages Form I-9 and E-Verify processes for all US new hires while ensuring compliance with employment authorization requirements.
• uploading new documents and maintaining/creating templates.
• Fills out and submits expense reports, ensuring all transactions are accounted for.
• Completes other administrative and HR clerical functions as needed for the project.

Skills Required

• At least 1 year of administrative/clerical experience, construction industry experience preferred.
• Bilingual in English and Spanish is required.
• Proficient in Microsoft Word, Excel, PowerPoint, Teams, and Outlook.
• Knowledge and experience in SharePoint is a plus.
• Strong professional interpersonal, written, and verbal communication skills.
• Able to take direction and provide timely feedback on progress of tasks.
• Exceptional attention to detail, organization, and active listening skills.
• Ability to manage multiple tasks effectively.
• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines.
• Ability to work from 7:30 am – 5:00 pm, with occasional varying schedules in support of site operational needs. This may include occasional extended hours or weekend work (OT pay offered).

Education/Training/Certifications

• High school diploma or general education degree (GED)

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