Job Description

For which tasks (responsibilities)?

• Calendar Management: Efficiently manage and coordinate the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements. Anticipate scheduling conflicts and adjust plans as necessary.

• Communication: Serve as the primary point of contact between the CEO and internal/external stakeholders. Draft and review emails, reports, and presentations with a high degree of professionalism and accuracy.

• Project Management: Assist in the planning, execution, and monitoring of key projects, ensuring deadlines are met and objectives are achieved. Coordinate cross-functional teams to ensure seamless collaboration.

• Information Management: Organize and maintain files, documents, and records, ensuring easy access and confidentiality. Conduct research and gather data to support decision-making.

• AI and Tech Utilization: Leverage AI tools, such as ChatGPT, to enhance productivity, automate routine tasks, and generate insights. Ensure the CEO stays informed on technological advancements relevant to the business.

• Travel Coordination: Arrange domestic and international travel, including flights, accommodations, and itineraries, ensuring the CEO’s trips are smooth and efficient.

• Event Planning: Organize and coordinate company events, meetings, and conferences, ensuring all details are handled meticulously.

• Miscellaneous: Handle personal tasks and errands for the CEO as needed, ensuring their personal and professional life runs smoothly.

What kind of professional are we looking for?

• Experience: Minimum of 3+ years as a Personal Assistant, Executive Assistant, or in a similar role supporting senior executives.

• Language: Advanced level of English, both written and verbal as well as Advanced level of Russian

• Technical Skills: Proficient user of Microsoft tools , G-Suite, and other productivity tools. Familiarity with AI tools, such as ChatGPT, and the ability to create effective prompts is essential.

• Organizational Skills: Exceptional time management and organizational abilities, with a proven track record of managing complex schedules and priorities.

• Communication Skills: Strong written and verbal communication skills, with the ability to interact confidently with senior executives and stakeholders.

• Analytical Skills: Good analytical and problem-solving abilities, with an eye for detail and a proactive approach to challenges.

What is important for us in a person?

• Personal Qualities: High level of intelligence, energy, and enthusiasm. Smart, clever, and resourceful, with a genuine interest in helping strong leaders achieve their goals.

• Interpersonal Skills: Strong interpersonal skills, with the ability to build relationships, manage expectations, and maintain a high level of professionalism in all interactions.

• Adaptability: Ability to thrive in a fast-paced, dynamic environment, with the flexibility to handle changing priorities and a variety of tasks.

What are the conditions and bonuses?

18 business days of compensated day-offs

8paid Personal Days a year + 1 day is added every year

Flexible Public Holidays policy

Individual budget for training and growth

❤️‍ 100% Sick Leave compensation

Payment for wear and tear on equipment while using a personal computer

Remote work

The selection process

Answer questions during application process ➡️ Intro call with Recruiter ➡️ Technical interview ➡️ Test Task ➡️ Final Interview ➡️ Reference check ➡️ Offer! Welcome to the team !

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