Job Description

One of Vaco’s Clients is seeking a highly skilled and collaborative Accounting Office Manager to join their team in Springfield, MA.
This role will be responsible for full-cycle accounting in a dynamic, complex manufacturing environment, including payroll, job costing, and month-end close. The ideal candidate will be hands-on, detail-oriented, and comfortable working in a close-knit, family-oriented culture.
Compensation & Benefits: $90K – $120K DOE

Key Responsibilities:
Accounting & Job Costing

• Manage full-cycle accounting for a large, complex job shop environment with 2,000+ jobs.
• Perform job costing, inventory accounting, and journal entries.
• Oversee AP/AR functions and ensure accurate month-end close.
• Handle bank reconciliations across multiple accounts.

Payroll & Tax Compliance

• Process in-house payroll and ensure compliance with federal and state tax requirements.
• Prepare and file W-2s, 1099s, and quarterly/annual tax filings.
• Administer 401(k) plan including deductions, loans, and compliance.

ERP & Systems

• Work with job costing and ERP systems.
• Assist with accounting system implementation and integration.
• Support internal automation initiatives through existing systems.

Collaboration & Support

• Partner with office staff, including HR, AP/AR, estimators, and customer service teams.
• Provide financial insights to leadership and work directly with CPA firm on quarterly/year-end reporting.
• Be a resource for non-technical employees with computer systems and processes.

Qualifications:

• Bachelor’s degree in Accounting, Finance, or related field preferred.
• Strong accounting background with manufacturing job shop/job costing experience.
• Payroll and tax compliance expertise (W-2s, 1099s, quarterly filings).
• Experience with bank reconciliations, AP/AR oversight, and month-end close.
• ERP system experience (Epicor preferred) and comfort with accrual-based accounting.
• Knowledge of sales tax, compliance filings, and retirement plan administration.
• High confidentiality, integrity, and interpersonal skills; must work collaboratively with leadership and staff.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

Job Tags

Second job, Work at office, Local area,

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