Job Description

The Executive Assistant will provide administrative support to the Chief Executive Officer, Chief Financial Officer, Chief Technology Officer, and Executive Management team. You will manage the C-Suite calendars, take and send meeting minutes and coordinate details for all travel, meetings and tasks related to administrative support. This person will handle details of a highly confidential and critical nature while working with senior level executives within and outside the company, as well as with customers, vendors, visitors, and investors.

This is a 6 month contract. On-site schedule Monday-Friday 8:30am-5:00pm.

Responsibilities

• Sustain a daily calendar of meetings and events for the CEO and CFO.
• Handle a variety of administrative tasks including appointment scheduling, email and phone communication and other meeting coordination for the C-Suite and members of the Executive Team.
• Manage sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the operations of the company.
• Arrange complex travel and accommodations for CEO and CFO.
• Help coordinate board meetings, investors, bankers, customers and other third-party visits.
• Prepare for and supports onsite and virtual meetings for Leadership Team, including the coordination of the meeting date, announcements, taking meeting minutes, preparation of the meeting room and food and beverage coordination.
• Assist in preparation of meeting materials including PowerPoint templates and manage material presentations.
• Prepare expense reports for supported staff are completed and remitted in a timely and accurate manner.
• Available and responsive to emails/texts/phone calls, with contact outside normal business hours.
• Assist in preparing and processing of confidential information, maintaining and creating files, typing, faxing, and copying.
• Assists in the preparation of correspondence / mailings on an as needed basis.
• Support event planning and coordination of executive team off-sites/events.
• Relieve the receptionist from the front desk / lobby for breaks and is back-up for absences as needed.

Qualifications

• Associate's or Bachelor's Degree in Business, Communication, or related field.
• 3+ years of experience working in an executive assistant role supporting C-Level executives.
• Advanced Proficiency in Microsoft Office (Outlook / Word / Excel / PowerPoint), Zoom, Slack, Concur.
• Strong calendaring and scheduling skills and experience required; Previous Outlook experience required.

Pay

• $40.00-$45.00/hr

Why Choose R&D Partners?

As an employee, you have access to a comprehensive benefits package including:

• Medical insurance – PPO, HMO & HSA
• Dental & Vision insurance
• 401k plan
• Employee Assistance Program
• Long-term disability
• Weekly payroll
• Expense reimbursement
• Online timecard approval

R&D Partners is a global functional service provider and strategic staffing resource specializing in scientific, clinical research & engineering. We provide job opportunities within major pharmaceutical, biopharmaceutical, biotechnology, and medical device companies.

R&D Partners is an equal-opportunity employer.

Job Tags

Similar Jobs