Job Description

Job Description

A leading global investment management company in New York is currently seeking an Executive Assistant to join their growing dynamic Private Equity team.

About the Opportunity:

• Schedule: Monday to Friday
• Hours: 8-8:30am to 6-6:30pm
• Setting: Hybrid (3 days onsite, 2 days remote)

Responsibilities:

• Greet visitors, accompany them to the appropriate meeting room, and notify internal staff of such visitors' arrivals
• Manage calendars; organize meetings, luncheons, etc.
• Organize travel arrangements involving flights, hotel reservations, visa requirements, and local transportation
• Process and reconcile all expenses
• Handle confidential communications with all due sensitivity and discretion
• Read and route incoming mail; prioritize such mail in order of urgency
• Screen telephone calls; listen to voicemail and follow up accordingly
• Create and maintain files for correspondence and deal-related material
• Maintain an up-to-date client contact list on the company database.
• Provide secretarial coverage for other Executives and visitors when needed
• Perform clerical duties, including producing documents such as memoranda, letters, and reports using Word.
• Handle ad-hoc work as requested

Qualifications:

• 2+ years of related Administrative work
• Associate's and/or Bachelor's Degree
• Experience in managing calendars, expenses, travel arrangements, and detailed schedules
• Proficiency in Microsoft Word, PowerPoint, and Excel
• Strong organizational skills and the ability to manage multiple tasks simultaneously
• Excellent communication skills, both written and verbal
• Ability to handle confidential information with discretion
• Attention to detail and accuracy in processing expenses and invoices
• Ability to prioritize and route incoming mail and screen telephone calls effectively

Desired Skills:

• 3+ years of experience providing Administrative support to Executive and C-Level staff
  

Desired Skills and Experience

We have a current opportunity for a Executive Assistant on a contract basis. The position will be based in New York. For further information about this position please apply.

Job Tags

Contract work, Local area, Monday to Friday,

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