Executive Assistant Job at Tandym Group, New York, NY

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  • Tandym Group
  • New York, NY

Job Description

Job Description

A leading global investment management company in New York is currently seeking an Executive Assistant to join their growing dynamic Private Equity team.

About the Opportunity:

  • Schedule: Monday to Friday
  • Hours: 8-8:30am to 6-6:30pm
  • Setting: Hybrid (3 days onsite, 2 days remote)

Responsibilities:

  • Greet visitors, accompany them to the appropriate meeting room, and notify internal staff of such visitors' arrivals
  • Manage calendars; organize meetings, luncheons, etc.
  • Organize travel arrangements involving flights, hotel reservations, visa requirements, and local transportation
  • Process and reconcile all expenses
  • Handle confidential communications with all due sensitivity and discretion
  • Read and route incoming mail; prioritize such mail in order of urgency
  • Screen telephone calls; listen to voicemail and follow up accordingly
  • Create and maintain files for correspondence and deal-related material
  • Maintain an up-to-date client contact list on the company database.
  • Provide secretarial coverage for other Executives and visitors when needed
  • Perform clerical duties, including producing documents such as memoranda, letters, and reports using Word.
  • Handle ad-hoc work as requested

Qualifications:

  • 2+ years of related Administrative work
  • Associate's and/or Bachelor's Degree
  • Experience in managing calendars, expenses, travel arrangements, and detailed schedules
  • Proficiency in Microsoft Word, PowerPoint, and Excel
  • Strong organizational skills and the ability to manage multiple tasks simultaneously
  • Excellent communication skills, both written and verbal
  • Ability to handle confidential information with discretion
  • Attention to detail and accuracy in processing expenses and invoices
  • Ability to prioritize and route incoming mail and screen telephone calls effectively

Desired Skills:

  • 3+ years of experience providing Administrative support to Executive and C-Level staff
Desired Skills and Experience

We have a current opportunity for a Executive Assistant on a contract basis. The position will be based in New York. For further information about this position please apply.

Job Tags

Contract work, Local area, Monday to Friday,

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