Job Description

The Mid Valley Association of REALTORS® (MVAR) is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Chief Executive Officer (CEO) and provide exceptional service to our membership. This role is critical in ensuring efficient daily operations, facilitating communication, and managing administrative functions within the association.

Key Responsibilities:

• Executive Support: Assist the CEO with scheduling, correspondence, and administrative tasks to enhance efficiency.
• Member Services: Serve as the primary point of contact for members, managing phone calls, emails, memos, reminders, and inquiries.
• Membership Management: Maintain accurate and up-to-date membership records, including processing dues, managing deactivations, reinstatements, and transfers, issuing continuing education (CE) credits, and providing letters of good standing. Conduct periodic audits to ensure membership data integrity.
• Event Coordination: Assist with planning and execution of in-person events, including registration, logistics, setup, and teardown.
• Communications & Social Media: Oversee outbound communication efforts, including managing association social media channels, preparing newsletters, promotional materials, and presentations. Ensure timely and professional engagement with members and the public.
• Office & Meeting Support: Arrange meals, snacks, and refreshments for meetings and events. Maintain office supplies and equipment, ensuring a professional and well-functioning workspace.
• Liaison Role: Act as a bridge between internal teams, members, and external stakeholders to ensure seamless collaboration and effective communication.

Qualifications & Skills:

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Canva.
• Ability to quickly learn and adapt to new software platforms, including association management systems.
• Strong understanding of social media platforms and digital communication strategies.
• Excellent written and verbal communication skills.
• Exceptional attention to detail, time management, and organizational skills.
• Professionalism, discretion, and the ability to handle confidential information.
• Experience in a membership-based organization or real estate industry is a plus.

Benefits:

• Health, Dental, and Vision Insurance
• Paid Time Off (PTO)
• Paid Holidays
• Sick Leave

Job Details:

• Job Type: Full-time (On-site; remote work is not available)
• Schedule: Monday – Friday, 8:00 AM – 4:00 PM
• Some flexibility may be required for attending and assisting with association events.
• Travel to event locations may be required; employees must provide their own transportation as needed.

The Mid Valley Association of REALTORS® is an equal opportunity employer and does not discriminate based on age, gender, race, disability, or any other protected characteristics under the law.

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