Job Description

Administrative Assistant - Epidemiology/Environmental Health

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Pay Grade: G

What We Offer

• Make a Professional Impact Build your career where it matters and protect lives in the community where you live, work, and play.
• Enjoy Workplace Flexibility Experience flexibility in how you work so you can be your best self for you and the people of Georgia.
• Work with a Dynamic and Diverse Team Collaborate with employees who share ideas.
• Achieve Career Longevity Take advantage of opportunities for learning and development that support a long?term career.
• Take Part in a Hands?on Working Culture Work in a unique culture of active engagement and problem?solving.
• Feel Pride in Where you Work Be part of making an impact in public health alongside dedicated people just like yourself.

Come join our team! As an Administrative Assistant with the Epidemiology and Environmental Health Divisions of the North Central Health District, you will be part of a dedicated team of public health professionals working together to support the mission of protecting the health and lives of Georgia residents in a variety of meaningful ways.

Job Responsibilities

Under general supervision, the Administrative Assistant for the Epidemiology/Environmental Health Division performs a wide range of clerical and administrative duties that support the office of epidemiology, community assessment, and research initiatives, as well as environmental health programs. Responsibilities may be complex in nature and include handling confidential information; managing communications; scheduling meetings; preparing and drafting documentation, reports, and presentations; maintaining program inventory; supporting certification testing, contract management, and data tracking; and researching, investigating, or resolving program data or issues to ensure compliance with program requirements. This role represents the program/unit by providing information and assistance to internal and external customers and requires strong organizational skills, attention to detail, and the ability to coordinate multiple tasks effectively.

Primary Duties & Responsibilities

• Research and compile information to prepare reports, documentation, and presentations; coordinate across programs to ensure accuracy.
• Manage daily communications, including calls, emails, correspondence, and mail distribution.
• Maintain office equipment and supplies, including annual inventory verification for supported programs.
• Provide clerical support such as data entry, document processing, scheduling, purchase requisitions, travel coordination, financial reconciliation, and fee collection.
• Manage the Epidemiology on?call list, updated quarterly and as needed.
• Ensure travel approvals are submitted by staff at the end of each month.
• Submit purchase requisitions for supplies as directed.
• Maintain spreadsheets and databases for data tracking and reporting, including required Environmental Health reports.
• Support meetings by preparing agendas, materials, minutes, scheduling, and room setup.
• Provide certification exam support, including scheduling, administration, grading, fee tracking, and reporting to the State EH Office.
• Prepare and maintain digital files for annual contracts and MOUs, ensuring required signatures.
• Perform additional duties supporting section and district operations and collaborate across programs using evidence?based practices.

Minimum Qualifications

High school diploma/GED and three (3) years of job?related experience; or one (1) year of experience required at the lower?level Admin Assistant 1 (GST050) or an equivalent position.

Preferred Qualifications

• Associate's degree from an accredited college.
• Proficiency with Microsoft Office Suite (Word, PowerPoint, Excel, Outlook, Teams).
• Awareness of HIPAA Privacy Rules and confidentiality standards.
• Strong verbal and written communication skills.
• Excellent customer service skills with a professional and positive attitude when interacting with internal and external stakeholders.
• Ability to adapt to routinely shifting priorities and deadlines.
• High attention to detail and accuracy in clerical and administrative tasks.
• Familiarity with general office equipment and administrative processes.
• Knowledge of Environmental Health and Epidemiology programs.

Additional Information

The DPH Commissioner and agency leaders encourage all employees to engage in regular wellness activities and to make lifestyle choices that promote health and well?being. The use of physical activity breaks during the workday is authorized to support this philosophy and help employees meet their wellness goals. A maximum of 30 minutes of physical activity may be allocated per workday, typically in the form of two 15?minute breaks or one 30?minute break.

Employment Information

State of Georgia employees are subject to the rules of the State Personnel Board regarding salary. DPH accepts educational credentials recognized by the Council for Higher Education Accreditation (CHEA) and/or the US Department of Education (DOE) as valid. DPH will contact educational institutions to verify degrees, diplomas, licensures, and other relevant credentials. The candidate selected for this position may be subject to pre?employment drug screening and a criminal background check. Relocation assistance is not provided. In the event of an identified emergency, you may be required, as a term and condition of DPH employment, to assist in meeting the emergency responsibilities of the department.

ADA Statement

DPH is committed to providing access and reasonable accommodation in its services, programs, activities, and employment for individuals with disabilities. To request a reasonable accommodation for the application or interview process, email DPH-HR@dph.ga.gov.

DPH is an Equal Opportunity Employer.

Due to the volume of applications received, we are unable to provide information on application status by phone or e?mail. All qualified applicants will be considered, but may not receive an interview. DPH will contact selected applicants to proceed with the application process. Applicants who are not selected will not receive notification.

This position is subject to close at any time once a satisfactory applicant pool has been identified.

Benefits

Standard Benefits for Full?Time Salaried Employees: In addition to a competitive salary, we offer a generous benefits package that includes a flexible schedule, training opportunities, health insurance, employee retirement plan (ERS GSEPS), deferred compensation, 13 paid holidays, vacation and sick leave, paid parental leave, dental, vision, long?term care, and life insurance.

Additional Notes

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